Privacy
Last updated: 23 October 2026
coursedata (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This notice explains how we collect, use, store and share personal data when you use our website and services.
1. Who we are
The data controller is:
Stephen Williams, trading as coursedata
PO Box 123
Email: coursedataservice@gmail.com
2. Personal data we collect
We may collect and process the following categories of personal data:
- Job title, organisation, email address
- Account and usage data: login credentials
- Communication data: correspondence with us
- Technical data: cookies and similar technologies (see our Cookie Notice)
We do not intentionally collect special category data (e.g. health, political opinions, racial or ethnic origin).
3. How we collect your data
- Directly from you when you create an account, contact us, or use the service
- Automatically through cookies and similar technologies when you visit our website
4. How we use your personal data and our lawful bases
| Purpose | Lawful basis (UK GDPR) |
|---|---|
| Provide and manage your account / trial / subscription | Performance of a contract |
| Respond to enquiries and provide support | Legitimate interests or performance of a contract |
| Improve and secure our service | Legitimate interests |
| Send service-related communications | Performance of a contract / legitimate interests |
| Send marketing communications (where permitted) | Consent or legitimate interests (you can opt out at any time) |
| Comply with legal obligations | Legal obligation |
Our legitimate interests include operating and improving a professional data service for higher-education institutions, ensuring security, and communicating relevant product information.
5. Who we share your data with
We may share personal data with:
- Service providers who help us operate the platform (hosting, analytics, email, customer support) under strict contractual obligations
- Professional advisers (legal, accounting) where necessary
- Regulators or law enforcement if required by law
We do not sell your personal data.
6. International transfers
If we transfer personal data outside the UK, we ensure appropriate safeguards are in place (e.g. UK International Data Transfer Agreement, adequacy regulations, or other approved mechanisms).
7. How long we keep your data
We retain personal data only for as long as necessary for the purposes set out in this notice, including to meet legal, accounting or reporting requirements. Account data is typically retained for the duration of your relationship with us plus a reasonable period afterwards (usually 1 year). You may request earlier deletion subject to legal retention obligations.
8. Your rights
Under UK data protection law you have the following rights (subject to certain conditions and exemptions):
- Right of access
- Right to rectification
- Right to erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to data portability
- Right to object to processing (including direct marketing)
- Right to withdraw consent at any time (where processing is based on consent)
To exercise any of these rights, contact us at coursedataservice@gmail.com. We will respond within one month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Website: https://ico.org.uk
Telephone: 0303 123 1113
9. Cookies
Our website uses cookies and similar technologies. For details, please see our Cookie Notice.
10. Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss or destruction.
11. Changes to this notice
We may update this Privacy Notice from time to time. The latest version will always be available on this page, and we will indicate the date of the most recent update.
12. Contact us
If you have any questions about this Privacy Notice or how we handle your personal data, please contact us at:
coursedataservice@gmail.com
PO Box 123